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Stop Restricting Collaboration: Huddle Rooms of the Future

Feb 19, 2020 3:08:59 PM

 

Huddle Room

 

In working with our corporate customers, we have found that corporations are trying to provide multiple environments for their employee’s daily work flow in order to achieve different outcomes. Private closed door offices for sensitive conversations or one-on-one meetings with managers, open floor plans for increased communication and access for a department or team, and a relatively new trend of “huddle rooms” or smaller meeting rooms where smaller groups can get together with enclosed collaboration to view analytics, videos, and other valuable information without crowding into a small office or distracting an entire department. We’ve found that these corporate huddle rooms are typically designed to encourage tight-knit collaboration amongst 5-15 employees; any fewer and you might as well hop into an open office, any more and you are more likely to use a larger conference room or the open floor plan.

If you don’t have a huddle room available for use now and your employees gather in offices or open floor plans, you’re leaving productivity on the table and you’re restricting a desperately needed environment for your employees. The space and the technology in the space ultimately drive the context of the meeting, and that’s why huddle rooms are such a desirable middle ground between private offices and open floor plans.

The ideal huddle room needs technology to make every employee a valued member of the discussion, and the space to generate productive and comfortable discussion. Here’s the most ideal huddle room layout that our customers typically build out:

• A 2x2 video wall that attracts attention and keeps employees focused.

• 1-3 small tables with chairs that can be moved around, so people can file into the room and fill out as necessary.

• 1-2 dedicated computers in the space that can send content up to the display, and do not leave the room.

• And finally, each employee usually enters the huddle rooms with their own laptops or tablets so they have their own information.

Most huddle rooms today have a great space setup in terms of a central monitor and dedicated tables and chairs for the workforce, but the huddle rooms fall short when it comes to the technology available to share content with their team. The entire point of these huddle rooms is to foster collaboration. Yet collaboration is limited by the person sitting on the computer attached to the monitor OR by a monitor that is not large enough or cannot display content in the proper resolution. If I want to get up and share content, the person on the computer has to either move out of the way, or I have to verbally direct them to find the content I want to look at. Both ways are clumsy, interrupt work flow, and are completely avoidable. The ideal collaboration software allows each employee to send content from their device up to the main screen so that the entire huddle room can view the content.

That’s where Hiperwall comes in. With Hiperwall software each employee can send and manipulate the contents of their device to the video wall for central viewing. This allows the work force to inform, entertain, and educate audiences about valuable information and data through a stunning, ultra-high resolution visual canvas.

It matters what content your team consumes during meetings, and it matters how they consume it. It’s up to you to give every team member the power to share their content with the rest of the team, and it’s up to you to display that information in the highest resolution possible so the impact can truly be felt. With Hiperwall software, you are the hero that empowers every employee present in your huddle rooms and conference rooms to contribute to the meeting and foster collaboration, in unlimited resolution. All of the ideas that weren’t shared before because of restricted sharing capabilities are now allowed to thrive. And from those ideas, businesses prosper.

Jonathan Gieg
Written by Jonathan Gieg

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